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12 Search Results for "#Manage Schedule"

Schedule Baseline | 02 Feb 2022

Tags: #Manage Schedule

Transcript
Review meeting in progress about project schedule

Boss: SAM, I REVIEWED THE BASELINE PLANE THAT YOU SHARED WIH ME CAN YOU EXPLAINE WHY SO MANY DEVIATIONS AND WHY IS THE PLAN FLUCTUATING SO MUCH?

Sam: DON'T WORRY, BOSS! WE ARE FOLLOWING A NIMBLE AN AGILE STRATEGY. THAT COULD BE THE REASON!

WHAT???

Schedule Baseline
The schedule baseline is used to measure and monitor the performance of a project: the delivered work at a point in time or over a period of time is compared against the baselined planned work at that time.

Project Schedule Management | 20 Nov 2019

Tags: #Manage Schedule

Transcript
Boss: Hey Dev, why is this project lagging behind schedule?

Dev: That's because every time I focus on it you approach me with tasks that don't concern me at all.

Boss: Please explain.

Dev: You make me attend meetings on your behalf. You make me write codes for your personal projects. You make me...

Boss: Dev, it's all about managing your priorities. I will mentor you on that. Come to me.

Dev: Oh no! I will definitely schedule that as the last item on my priority list.

Project Schedule Management
Prioritization is organizing tasks in terms of importance relative to one another. A project manager deals with contending priorities on a daily basis. All projects, more so large, complex projects - need clear priorities as it affects the success of the project, the engagement with the team, and role of project leader.

Project Schedule Management | 17 Jul 2019

Tags: #Manage Schedule

Transcript
Dev: Swami, our project deadline is just a month away. Hope we are on track? I don't want any last-minute rush... Is that clear?

Swami: slurp!!

Swami: Nothing brings out the best in me like the "last-minute". Do not worry Dev, I will handle it. Things will fall in place.

Dev(Thinking): I hope things will fall in place and not fall apart!

Project Schedule Management
It is critical for a project manager to have the core skills of Project Planning, Tracking, Monitoring, and understanding of the Project Management Knowledge Areas. In a nutshell, a project manager's job is to avoid any surprises while managing projects or project stakeholders.

Project Time Management | 19 Jun 2019

Tags: #Manage Schedule

Transcript
Dev: Swami, we have our stand-up meeting in the next five minutes, where are you heading?

Swami: I know. I am heading right there.

Dev: What's with the chair? You know chairs are not allowed in our ten-minute huddle... so that we don't lose our focus.

Swami: Ha! Focus!?

Dev: Huh!

Swami: We focus more on all the problems under the sun and less on project related issues.

Swami: And is it ever a ten-minute meeting? It just goes on and on.

Swami: So I thought it is about time to bring my chair along.

Project Time Management
To make stand-up meetings more effective, use a consistent set of questions to help the team prepare in advance, ensure the meeting starts on time, keep it short and to the point, select a recurring time for the stand-up that is convenient for the team, and avoid distractions so that the meeting does not go off course.

Project Schedule Management | 17 Apr 2019

Tags: #Manage Schedule

Transcript
Boss: In today's "lessons learned" meeting, I would like to hear the team's thoughts on the reasons for our project failure. Dev, what do you have to say?

Dev: My short answer is, "We should not have accepted unrealistic deadlines for a complex project like this."

Boss: Dev, are you trying to throw shade at me?

Dev: Nope! In fact, all through the project, we have seen enough through rose-colored shades. I thought it was time to throw some light on the ground realties.

Project Schedule Management
Flawed estimates mean missing deadlines and exceeding budgets. There are a number of estimation techniques to choose from viz. analogous estimating, parametric estimating, data analysis techniques, etc. Knowing the techniques and learning how to use them well is how you become better at estimating.

Project Schedule Management | 20 Mar 2019

Tags: #Manage Schedule

Transcript
Dev : Boss, I know you are in a rush but wanted your quick advice on our project which may just run behind its planned schedule…

Boss : (Thinking..)

Dev : ..if we don’t take any corrective action Immediately. What do we do?

Boss : I have heard of Fast tracking and Crashing as schedule compression techniques…why don’t you try those?

Dev : But Boss, both techniques involve risks and also additional costs.

Boss : Have you come seeking my advice or tell me your “expert advice”?

Dev : Fast tracking could sidetrack the core issue and use of Crashing to compress schedule could ‘crash’ my project. What do I do?

Project Schedule Management
Both Crashing and Fast tracking are two techniques to be used as a last resort for performing schedule compression. Fast tracking involves the performance of activities in parallel, whereas Crashing involves additional resources to the project. However, there are potential increased costs and risks in both techniques that need to be taken into consideration before opting for any one of the two methods.

Project Time Management | 14 Nov 2018

Tags: #Manage Schedule

Transcript
Dev: Boss, this project has been given such an unrealistic deadline that the probability of completing the project on time would be 1%

Boss: I have already promised our stakeholders that the project well be delivered on time! So get your sleeves rolled up and hit the ground running

Dev: But...Boss...what..if...

Boss: No ifs and buts, Dev. Stop putting a negative spin on everything I say. Learn to be positive.

Dev: Oh well ok... Let me try putting a positive spin on my statement. How about this.. If I say that 1% probability of meeting the deadline will occur with 100% surety

Boss: Now that's what I call having a good positive perspective.

Dev (thinking): And that's what I call being short-sighted and having unrealistic vision!

Project Time Management
Most Project timelines do eventually slip due to the unrealistic "initial deadlines". Project Managers can take care of the project deadlines and other related issues with impeccable planning, alternative analysis and proper communication of the real-time progress to project participants and other key decision makers.

Project Schedule Management | 10 Oct 2018

Tags: #Manage Schedule

Transcript
Dev: Boss, Looking at the project plan and milestones, there's no way we're going to meet the deadline at the current pace of work..

Boss: Don't worry, Dev. We shall ramp up the resources for the project. Relax and get back to project

Dev: How I wish it was that easy but who will explain to him that nine women cannot make a baby in a month?

Project Schedule Management
Crashing is a schedule compression technique to shorten project schedule by adding resources to the critical path without necessarily getting highest level of efficiency. The decision to crash should only take place after project manager has carefully analyzed all of the possible alternatives.

Project Schedule Management | 05 Sep 2018

Tags: #Manage Schedule

Transcript
Dev: I just heard that we are agreeing to do the new project, "Less is more", and that too within an unreasonably short time period. It's a challenging project, Boss!

Boss: Dev, remember the popular saying “Tough times don't last, tough people do." Here's your chance to showcase your resilience.

Dev: But Boss, considering the assumptions and constraints in the project scope even if the team works around the clock, project will not get completed.

Boss: Just assume there are no constraints and work against the clock. Hope you get the drift.

Project Schedule Management
When we are estimating activity duration, it is important to consider the assumptions and constraints from the project scope statement along with availability of specific resources, types of resources, and resources with specific attributes.

Project Time Management | 07 Mar 2018

Tags: #Manage Schedule

Transcript
Dev: I heard you have put me onto yet another project. I am already neck deep in others and with one more, I will not be able to put my head above water.
Boss: Dev, stop over playing. I am sure you will get on with the project like a duck to water.

Dev (thinking): I wish the projects also rolled off easily like water off a duck’s back.
Boss (humming some music)

Project Time Management
Many organizations have several projects going on at once. This requires thorough project resource planning because usually team members are active on several different projects, all at the same time. Also, scheduling becomes complex when the same resources are shared across divisions, with different project managers. It can also lead to your best resources becoming burned out.

Project Time Management | 03 Jan 2018

Tags: #Manage Schedule

Transcript
Boss: How is “Smooth Sailing” project coming up?
Project Manager: Great! boss. No sweat at all.

Following month…
Boss: I have not heard much on “Smooth Sailing.” No news is good news I hope.
Project Manager: Absolutely fine. We are smooth sailing.

Two months later…
Boss: We are one month away from the project deadline. Hope all well.
Project Manager: Boss, I am glad you asked. We have hit rough weather with “Smooth Sailing.” We have missed certain deadlines on the project…and may even go over budget.

Boss: What! Were you sleeping the last two months? Why did you not come earlier to me?
Project Manager: No Boss, there has been schedule slippage and ..

Boss: Don’t say a word! All these months I have been telling the client that “Smooth Sailing’ is indeed smooth sailing. And now what do I tell him? That it is in hot waters?!

Project Time Management
Control Schedule process helps to update project progress and manage changes to the schedule baseline to achieve the plan. The key benefit of this process is that it provides the means to recognize deviation from the plan, take corrective actions and thus minimize risk.

Project Time Management | 06 Dec 2017

Tags: #Manage Schedule

Transcript
Project Manager: Maya, are you done with the Test Code module?

Maya: Nope! But it will be done by the end of next week!

Project Manager: Why so late?

Maya: That’s because I am still awaiting part of the code from this guy from the other department. The same guy you got in to help us with our project…

Project Manager: huh!

Maya: Unless he sends me the same I cannot finish the task.

Project Manager: Why don’t you put pressure and get it out from him?

Maya: That looks difficult. My last call to him was just yesterday and his voice mail said…”Hi there, I am away on vacation this week. Remember it is December, the time when we need to consume our pending leaves before they lapse.”

Project Manager (thinking): Oh no! I should have known. December month always stresses me out!


Project Time Management

Projects are rarely conducted in isolation and while managing them one is mostly likely to encounter dependencies. Dependencies are the relationships of the preceding tasks to the succeeding tasks. It is important for project managers to understand these relationships when looking to improve the project schedule.